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HR/Office Assistant

  • Goal Oriented
  • Good with People
  • Great Planning
  • Organization
  • Problem Solver

About Talent Inc.

We’re growing fast and looking for talented, driven professionals to join our team and help revolutionize the career services industry.

Talent Inc. is dedicated to redefining how job seekers brand themselves to employers. Through our community of career experts, our brands — TopResume, TopCV, and TopInterview — help professionals tell the best version of their career story, enabling them to stand out from the crowd and land the right job, faster.

We’re committed to helping job seekers write the next chapter of their careers and we want to help write yours, too! We hire for growth and longevity because we value the happiness and well-being of our employees.

The Role

Talent Inc. is seeking an adaptable Office Assistant. This candidate should possess a positive attitude and be highly motivated to learn and grow within a fast-paced organization.

The primary responsibility of the office assistant is to operate a welcoming and efficient office. The office assistant will work closely with the operations and finance team and will report to the Sr. Operations Manager. The ideal candidate is a personable, systematic, and extremely organized.

Key Responsibilities

  • Serve as back-up to the Sr. Operations Manager, responding to general employee inquiries and referring more complicated issues to appropriate staff members.
  • Assisting new employees with completion of HR paperwork and use of self-service portals and creation of personnel file.
  • Ability to handle and maintain confidential information.
  • Aptitude in overseeing employee benefits administration temporarily.
  • Assists with tracking of hourly employee timesheets and submission for payroll.
  • Organizes and executes office social events.
  • Ensures lobby area, conference rooms, kitchen, restrooms and common areas are kept neat, clean and stocked with appropriate supplies.
  • Handles the office maintenance, ordering, and mail.
  • Oversees the scheduling/reserving of conference rooms.
  • Responsible for restocking refreshments and snacks. Task is done daily.
  • Perform data entry, word processing and spreadsheet tasks from databases and systems as assigned.
  • Assists Sr. Accounting Manager with any outstanding vendor inquiries and ad hoc projects.
  • Assumes other duties as assigned by management or the CEO.
  • Qualifications

    • Must be able to wear many hats and take direction, but must have the ability to work independently in a fast-paced environment.
    • A team player with strong communication and interpersonal skills.
    • Excellent time management skills, ability to prioritize and multitask.
    • Able to exhibit a high level of confidentiality.
    • Quick learner that is excited by a challenge.
    • Comfortable working with all levels of management.
    • Must have working knowledge of basic computer systems, including Word and Excel in a Microsoft Windows environment
    • Minimum of a Bachelor's degree or equivalent experience in Human Resources, Business, or Organization Development or equivalent.
    • TriNet experience a plus.
    • WHAT MAKES US DIFFERENT

      • We operate with the agility of a startup, but have the stability of a well-established organization
      • We value work-life balance

      At Talent, Inc. we believe culture and thought diversity lead to better teams and stronger companies. We seek talented, qualified employees regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under country or local law. Talent, Inc. is proud to be an Equal Employment Opportunity Employer.

      Come join our team. Together we’ll help others tell their career stories and land their dream jobs.

      Interested?

      Apply using the following link: Application link

      Not this role?

      We're always looking for the right talent. Check out all of our other opportunities on our Careers Page.

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